60 Automated n8n Workflows for Business Growth
Browse the complete catalog of 60 plug-and-play robot routines across 8 core business categories. Click any card to expand full details on how it works and what time it saves.
AI-Powered Hyper-Personalized Email Outreach
Reads prospect website data from Google Sheets, uses GPT-4 to write a unique 2-sentence opening email, and sends it via Gmail.
2. GPT-4 generates custom icebreaker text.
3. Dispatches personalized email via Gmail.
Automated Lead Gen & Cold Outreach at Scale
Extracts verified contact profiles from Apollo.io and Apify, enriches them with AI, and prepares outbound campaign lists automatically.
2. Apollo verifies work emails.
3. GPT-4 categorizes leads by business size.
Lead Capture Form → CRM Enrichment → Assignment
Captures Webflow or Typeform submissions, enriches company revenue data via Clearbit, and creates a deal in HubSpot CRM.
2. Clearbit looks up company headcounts.
3. Assigns deal in HubSpot & pings Slack.
Google Maps Business Lead Scraper to CRM
Scrapes local business phone numbers and addresses from Google Maps for any city, and imports them directly into Pipedrive or HubSpot.
2. Cleans phone numbers.
3. Adds new lead cards to CRM.
AI Upwork Proposal Generator
Monitors new Upwork job postings in your category and uses Google Gemini to write customized proposal drafts tailored to the client's brief.
2. Gemini reads job requirements.
3. Generates custom proposal draft in Google Sheets.
Social Media Profile Analysis & Email Outreach
Reads executive social profiles via RapidAPI, analyzes their recent posts using OpenAI, and drafts an authentic personal introductory email.
2. OpenAI finds common interests.
3. Writes non-salesy opening line in Gmail.
AI Lead Scoring & Sales Notification
Evaluates incoming lead questionnaire answers with OpenAI and pings your sales team if the lead is high-budget and ready to buy.
2. Scores budget & urgency.
3. Alerts sales reps via email & CRM tag.
Yelp & Trustpilot Scraping + AI Outreach
Finds local businesses on Yelp or Trustpilot with missing website links or bad reviews, and offers them website design help.
2. Identifies businesses needing digital help.
3. Sends tailored email offer.
Hyper-Targeted Prospecting Lists with HubSpot
Syncs LinkedIn contacts directly into HubSpot CRM while fetching verified phone numbers from Apollo behind the scenes.
2. Apollo finds direct phone lines.
3. Stores complete contact profile in HubSpot.
Automated Referral Rewards System
Detects when a referred client makes a payment on Stripe, calculates the referral reward, and sends a digital gift card automatically.
2. Verifies referral link source.
3. Issues digital gift card via email.
LinkedIn Post Creator with AI Images
Uses Google Gemini to turn rough bullet points into formatted LinkedIn posts paired with clean DALL-E generated visuals.
2. Gemini formats LinkedIn post.
3. DALL-E generates matching graphic & schedules post.
Multi-Platform Social Media Scheduler
Schedules approved social media posts from Google Sheets to Twitter, LinkedIn, and Facebook automatically via Buffer.
2. Adapts character counts per network.
3. Pushes to Buffer queue.
Email List Sync: Google Sheets to MailerLite
Automatically adds new subscriber names from Google Sheets into your MailerLite email newsletter group.
2. Validates email format.
3. Syncs contact to MailerLite list.
Behavioral Email Segmentation
Tracks user actions on your website and automatically tags them in Mailchimp or Klaviyo so they receive relevant emails.
2. Segment logs activity.
3. Triggers targeted email sequence in Klaviyo.
Webinar Registration → Reminders → Replay Delivery
Registers users for Zoom webinars, sends SMS reminders 1 hour before start, and emails the video replay link after.
2. Twilio sends SMS reminder before start.
3. Emails Zoom cloud replay link when finished.
AI Video Ad Generator
Combines video prompts in Airtable with Google Veo and Gemini to generate short promotional video clips for ad campaigns.
2. Veo 3 renders short AI video clips.
3. Saves ready-to-test video files.
Cold Outreach Email Personalization with Gemini
Uses Google Gemini to customize cold email templates with personalized business notes from Google Sheets.
2. Gemini writes personalized sentence.
3. Sends message via Gmail.
Social Media Sentiment Monitor
Monitors brand mentions on social media, uses OpenAI to judge customer sentiment, and alerts Slack if someone reports a problem.
2. OpenAI rates sentiment (Positive/Negative).
3. Sends urgent alert to Slack if negative.
SEO Blog Post Generator & Publisher
Takes article topics from Google Sheets, writes SEO-friendly drafts using Claude or OpenAI, and uploads them to WordPress or Webflow.
2. Generates structured article with headings.
3. Uploads draft directly to WordPress.
AI Newsletter Curator & Sender
Scrapes industry news from RSS feeds, summarizes top stories with OpenAI, and builds a weekly newsletter draft in Mailchimp.
2. Summarizes 3 best stories.
3. Formats newsletter draft in Mailchimp.
Competitor Intelligence Monitor
Tracks competitor pricing pages and job listings once a week, summarizing major changes in a Slack notification.
2. Detects price changes.
3. Sends weekly update to Slack.
Social Proof & Review Harvesting
Asks happy clients for written feedback via Typeform and posts positive quotes directly to your team Slack and CRM profile.
2. Saves quote text to database.
3. Posts testimonial to team Slack channel.
Event Promotion Matrix
Syncs Eventbrite or Luma attendee lists into HubSpot CRM and sends personalized LinkedIn invitations to registered guests.
2. Syncs contact to HubSpot.
3. Sends pre-event welcome message.
Customer Advocacy & Brand Ambassador Program
Tracks top active clients in Salesforce and automatically invites them to join your private VIP ambassador program.
2. System flags account as VIP.
3. Emails personalized ambassador invitation.
Abandoned Cart Recovery (Omnichannel)
Triggers an SMS and WhatsApp reminder 45 minutes after a shopper abandons their Shopify cart without buying.
2. Sends friendly WhatsApp reminder.
3. Follows up via email 3 hours later.
New Order → Fulfilment → Customer Notification
Pings your packing team on Slack when a new Shopify order comes in, and emails the tracking number to the buyer when shipped.
2. Alerts warehouse team in Slack.
3. Emails shipping tracking code to buyer.
Product Review Request After Delivery
Waits 5 days after product delivery, then emails the customer asking for a quick star review on Trustpilot or Google.
2. Waits 5 days.
3. Emails friendly product review request link.
Inventory Alert & Reorder Automation
Monitors product stock levels in WooCommerce or Shopify and emails your supplier a reorder request when inventory dips below 10 units.
2. Sends alert to team Slack.
3. Emails purchase reorder form to supplier.
Stripe Payment → QuickBooks Receipt & Customer Creation
Creates a matching customer profile and paid receipt in QuickBooks Online whenever a payment clears on Stripe.
2. Creates customer record in QuickBooks.
3. Logs sales receipt automatically.
AI Product Description Writer
Reads new product titles in Google Sheets and uses GPT-4 to generate engaging, SEO-optimized product descriptions directly for Shopify.
2. GPT-4 writes 3-paragraph copy.
3. Updates product listing on Shopify.
Price Monitoring & Dynamic Pricing Alert
Checks competitor store prices daily and pings your Slack channel if a competitor drops their price on matching items.
2. Compares prices.
3. Alerts Slack if competitor runs a sale.
Upsell / Cross-Sell Email Post-Purchase
Recommends matching accessories to customers 7 days after buying a main product, boosting repeat purchase orders.
2. OpenAI picks 2 matching items.
3. Emails personalized recommendation.
Trial-to-Paid Conversion Nurture Sequence
Tracks software trial user activity and sends helpful tip emails on day 3, 7, and 12 to guide them toward upgrading.
2. Checks feature usage.
3. Sends targeted onboarding tip emails.
Customer Onboarding Automation
Creates a ClickUp project board, sets up a Google Drive folder, and sends a welcome email immediately after a contract is signed on DocuSign.
2. Builds ClickUp task board.
3. Sends client onboarding kit via Gmail.
NPS Survey → AI Sentiment Analysis → Alerts
Evaluates feedback ratings from Typeform and alerts customer success managers on Slack if a client reports low satisfaction.
2. OpenAI analyzes comment tone.
3. Pings manager if rating score is below 7.
Predictive Churn Risk Detection
Monitors customer support ticket frequency and flags accounts submiting multiple urgent tickets in 7 days.
2. Identifies repeat issue accounts.
3. Escalates account to senior lead.
Support Ticket Auto-Categorize & Route
Reads incoming Zendesk or Freshdesk tickets with OpenAI and routes technical questions directly to engineering leads.
2. AI categorizes category (Billing/Tech/General).
3. Assigns to right specialist automatically.
Customer Re-Engagement Campaign
Identifies inactive customers who haven't ordered in 60 days and sends a personalized win-back offer email.
2. Generates personalized discount coupon.
3. Sends win-back email.
AI Chatbot for Website FAQs & Lead Capture
Answers visitor questions on your website 24/7 using your business knowledgebase and collects lead phone numbers for follow-up calls.
2. AI answers using your docs.
3. Asks for email & phone number to book meeting.
Multi-Channel Support Inbox Aggregator
Consolidates customer messages from Gmail, WhatsApp, and Web forms into a single unified Slack channel for easy team responses.
2. Posts formatted message to Slack.
3. Allows team to reply directly from Slack.
Expense Reporting: Airtable to QuickBooks
Syncs employee receipts approved in Airtable directly into QuickBooks Online as categorized expense entries.
2. Syncs line item to QuickBooks.
3. Attaches receipt image link.
QuickBooks Invoice Alerts in Slack
Sends a celebration alert to your team Slack channel whenever an invoice status changes to 'Paid' in QuickBooks.
2. Formats client name and dollar total.
3. Posts celebratory message to Slack.
PDF & Fax Data Extraction to Spreadsheet
Uses Google Gemini to read scanned PDF invoices or fax documents and extract total amounts, tax, and line items into Google Sheets.
2. Gemini OCR extracts totals & dates.
3. Writes structured data rows into Google Sheets.
Contract Signed → Kickoff Workflow Trigger
Detects when a PandaDoc or DocuSign agreement is signed, creates a project page in Notion, and notifies team leads in Slack.
2. Creates Notion project workspace.
3. Pings project manager in Slack to schedule kickoff call.
Automated Invoice Chaser via Email & WhatsApp
Checks for overdue invoices in QuickBooks or Xero and sends polite text and WhatsApp payment reminder messages to overdue accounts.
2. Sends polite WhatsApp payment link.
3. Re-sends reminder at 14 days.
Monthly Financial Report Generator
Pulls monthly revenue and expense figures from QuickBooks on the 1st of the month, uses OpenAI to write an executive summary, and emails stakeholders.
2. OpenAI writes executive narrative.
3. Emails PDF report to business partners.
AI Content Repurposing Pipeline
Takes a single long article, uses Claude to turn it into 5 tweets, 2 LinkedIn updates, and a newsletter snippet, then queues them in Buffer.
2. Claude rewrites post into 5 social formats.
3. Schedules posts in Buffer automatically.
YouTube Video → Blog Post + Social Clips
Extracts audio transcripts from new YouTube videos, uses OpenAI to write a formatted blog post, and posts it to WordPress automatically.
2. Transcribes spoken video audio.
3. OpenAI writes blog post & publishes to WordPress.
AI Image Background Remover for Product Catalog
Removes messy background images from new product photos uploaded to Google Drive and saves transparent PNGs directly to Shopify.
2. Remove.bg API strips background.
3. Saves clean PNG file to Shopify catalog.
Podcast Episode → Show Notes + Social Posts
Transcribes new podcast audio files with Whisper, creates timestamped show notes, and emails a promotional summary to your subscribers.
2. Whisper transcribes recording.
3. GPT-4o formats timestamped show notes draft.
Trending Topic Finder & Content Brief Generator
Monitors Google Trends for keywords in your industry and generates a structured content brief in Notion whenever search volume spikes.
2. OpenAI researches subtopics.
3. Creates article brief page in Notion.
AI-Powered FAQ Builder from Support Tickets
Scans resolved Zendesk support tickets every month and uses OpenAI to generate new FAQ articles for your website help center.
2. Group common questions.
3. Drafts help desk article in Notion.
Local Business Lead Generator (AI + WhatsApp)
Pulls local business leads from Google Maps, filters out bad listings, and prepares custom WhatsApp introductory messages.
2. OpenAI crafts polite opening note.
3. Sends intro via WhatsApp Business.
Google My Business Review Monitor & Responder
Monitors new Google Maps reviews for your local business and drafts a polite, appreciative public response using OpenAI.
2. OpenAI writes tailored thank-you reply.
3. Publishes reply to Google Business profile.
Appointment Booking Confirmation & Reminder
Sends an instant SMS confirmation when a client books on Calendly, followed by a reminder text 2 hours before the meeting.
2. Sends immediate text confirmation.
3. Sends final SMS reminder 2 hours prior.
WhatsApp Inquiry → CRM Lead + Auto-Reply
Creates a contact record in HubSpot when a prospective customer pings your WhatsApp Business number, and sends a polite automated greeting.
2. Creates lead card in HubSpot.
3. Auto-replies with quick booking link.
Seasonal Promotion Campaign Launcher
Launches holiday discount emails and SMS blasts to your customer list from Google Sheets on set calendar dates.
2. Sends promo email via Mailchimp.
3. Sends discount SMS to active VIP clients.
YC Startup Scraper for Research & Lead Gen
Scrapes newly funded Y Combinator batch startups once a month and compiles founder contact details into Google Sheets.
2. Extracts company website & founder info.
3. Adds clean lead rows to Google Sheets.
New Employee Onboarding Automation
Creates work Google Workspace emails, invites new hires to team Slack channels, and assigns onboarding reading lists in Notion.
2. Provision company email account.
3. Invites to Slack & assigns Notion welcome checklist.
Weekly KPI Dashboard Report via Slack or Email
Gathers website traffic from Google Analytics, sales closed from CRM, and expenses from Google Sheets every Friday to email a weekly executive dashboard.
2. Compiles traffic, sales, and expense totals.
3. Sends clean summary to Slack & email.